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���L�___PPT9�.�&����6���=91暗网破解版Charter School Office�>>!€���Initial Statement
January 2013�
���Webinar Logistics�€����Blackboard is an integrated webinar software that provides both visual and audio through your computer. If you are having technical difficulties, please contact Cheri Murray at 518-402-5623 or cmurray@mail.nysed.gov for assistance.
Please use the chat function to ask questions. We will pause to answer questions frequently.
When asked for feedback, please use the face icons to let us know whether things are making sense.
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0������ Today s Audience�€���� Representatives from newly chartered schools that are required to follow section 5.1 of the charter agreement, which in part, requires the submission of an Initial Statement.���$���Purpose�€���b The NYSED Charter School Office is offering this information so Charter Schools understand:
Governance and management procedures and financial controls they are required to have in place.
How this information gets monitored and communicated to SED through the Initial Statement and an auditor s report.�4_PZ2�PZ2_����Overview of Presentation�€���JCharter section 5.1:
Controls put in place by Charter
Initial Statement on status of controls by Charter
Submit an Audit Engagement letter
Commence Audit of Initial Statement ($50,000)
Submit Audit Report
Remedy any deficiencies
Report on correction of deficiencies
Charter sections 5.2 5.12�<������5.1 Documentation Required�*€� €���� Charter School must have documentation that they have implemented adequate controls to ensure:
1. They are preparing and maintaining financial statements and records in accordance with generally accepted accounting procedures (GAAP)�&�d�� ��B5.1 Documentation Required, con t�0"(€�((€�����2. Payroll procedures
3. Accounting for contributions and grants
4. Procedures for the creation and review of interim and annual financial statements, which procedures shall specifically identify the individual(s) who will be responsible for preparing and reviewing such financial statements and ensure that such statements contain valid and reliable data.
5. Appropriate internal financial controls and procedures�T�P . ' <�����
��B5.1 Documentation Required, con t�0"(€�((€����u6. Safeguarding of assets including cash and equipment
7. Compliance with applicable laws and regulation
8. Ensuring that the purchasing process results in the acquisition of necessary goods and services at the best price.
9. Following appropriate guidance relating to a code of ethics, budget development and administration, and cash management and investments.�TvP94x����<�5.1 Status of Governance, Management and Financial Controls�==€��� An Initial Statement must be prepared by the Charter school that states the status of each of the controls previously mentioned. By status of the control, we mean a description of the control, if the control is operational, and who is responsible at the Charter School for the control.�!!��� 5.1 Initial Statement Submission�>!€� €�€����Prior to submission to SED, the Initial Statement must be reviewed and ratified by the Charter School s Board of Trustees (BOT)
It is due to SED no later than one hundred-twenty (120) days from the Effective Date
For example: If the effective date of the Charter agreement is 1/1/13, than the Initial Statement is due to SED by May 1, 2013.�HY� T €�
��5.1 Engagement Letter�€����The Charter School, after submitting the Initial Statement (to the BOT and SED) shall retain an independent certified public accountant (CPA) licensed in New York State to perform an agreed-upon procedures engagement. This engagement results in an Independent Accountants Report, in accordance with attestation standards established by the American Institute of Certified Public Accountants.
The purpose of the engagement will be to assist the Board of Trustees and SED in evaluating the Initial Statement and the underlying governance and management procedures and financial controls that have been established. The engagement letter is to be submitted to SED no later than one hundred-twenty (120) days from the Effective Date
For example: If the effective date is 1/1/13, than the Initial Statement is due to SED by May 1, 2013�TGP� tRf�
��/What is an Agreed Upon Procedures Engagement? �,0-€�(���Source: SSAE No. 10; SSAE No. 11.
.03 An agreed-upon procedures engagement is one in which a practitioner is engaged by a client to issue a report of findings based on specific procedures performed on subject matter.
The client engages the practitioner to assist specified parties in evaluating subject matter or an assertion as a result of a need or needs of the specified parties. Because the specified parties require that findings be independently derived, the services of a practitioner are obtained to perform procedures and report his or her findings.
The specified parties and the practitioner agree upon the procedures to be performed by the practitioner that the specified parties believe are appropriate. Because the needs of the specified parties may vary widely, the nature, timing, and extent of the agreed upon procedures may vary as well.
In an engagement performed under this section, the practitioner does not perform an examination or a review, as discussed in section 101, and does not provide an opinion or negative assurance.3 (See paragraph .24.) Instead, the practitioner's report on agreed-upon procedures should be in the form of procedures and findings. �:�P"����5.1 Commencement of Engagement�$€���qThe independent auditor must begin the engagement to prepare an agreed upon procedures report on the Initial Statement within sixty (60) days after the date on which the Charter School has received and disbursed more than $50,000 in monies received from payments from school districts, under section 2856 of the Education Law, or from grants or other revenue sources. �rZp���5.1 Completion of Engagement�€����The resulting Independent Auditor Report should be provided to the Board of Trustees no later forty-five days (45) after the commencement of such engagement with a copy to SED. �$�})�
��5.1 Remedy Deficiencies�€��� In the event that the Independent Auditor Report reveals that any of the above management and financial controls are not in place, the Charter School must remedy the deficiencies no later than forty-five (45) days from the date the Report was received by the Board of Trustees.����5.1 Report Deficiencies�€���@ No later than forty-five (45) days from the date the Independent Auditor s Report was received by the Board of Trustees:
The Charter will provide SED a statement that all deficiencies identified in the Independent Accountants Report have been corrected.
Such statement shall identify the steps undertaken to correct the identified deficiencies and include:
Date completed
Person responsible for the corrective action, and
Actions taken
SED may require additional evidence to verify the correction of the deficiencies. All documents required to be submitted pursuant to this paragraph shall be submitted electronically in accordance with guidance provided by SED.��~P�PPgPOP�P� `gO����5.1 Summary�€���3Controls put in place by Charter
Initial Statement on status of controls by Charter
Submit an Audit Engagement letter
Commence Audit of Initial Statement ($50,000)
Submit Audit Report
Remedy any deficiencies
Report on correction of deficiencies
A timeline is available on the opening procedures checklist.
�$3ZZ4���6Charter Sections 5.2 5.12��]5.2 Financial Statements; Interim Reports.
5.3 Audits.
5.4 Fiscal Year.
5.5 Annual Budget and Cash Flow Projections.
5.6 Funding Procedure.
5.7. Exemption from Taxation.
5.8. Collateral for Debt.
5.9. Tuition and Fees.
5.10. Outside Funding.
5.11. Maintenance of Corporate Status: Tax Exemptions.
5.12. Insurance. �
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Questions?�€����Email: charterschools@mail.nysed.gov with the subject line: Charter section 5.1Question
OR
Call: Your school liaison at
(518) 474-1762
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���L�___PPT9�.�&���9���=91暗网破解版Charter School Office�>>!€���Initial Statement
January 2013�
���Webinar Logistics�€����Blackboard is an integrated webinar software that provides both visual and audio through your computer. If you are having technical difficulties, please contact Cheri Murray at 518-402-5623 or cmurray@mail.nysed.gov for assistance.
Please use the chat function to ask questions. We will pause to answer questions frequently.
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0������ Today s Audience�€���9 Representatives from newly chartered schools who are required to follow section 5: Finance and Management of the charter agreement. We will focus on helping you understand section 5.1, which requires management and financial CONTROLS. These controls are monitored through the submission of an Initial Statement.�:9��O���Purpose�€���h The NYSED Charter School Office is offering this information so Charter Schools understand:
Management and Financial Controls:
Governance and management procedures
Financial controls
How this information gets monitored and communicated to SED:
Initial Statement on status of above procedures and controls
Auditor s report to evaluate Initial Statement and the related Procedures, Policies and Practices.
Deficiencies remedied��_PZ2#PZ28PZ2=PZ2�PZ2_#8=� ���Overview of Presentation�€���JCharter section 5.1:
Controls put in place by Charter
Initial Statement on status of controls by Charter
Submit an Audit Engagement letter
Commence Audit of Initial Statement ($50,000)
Submit Audit Report
Remedy any deficiencies
Report on correction of deficiencies
Charter sections 5.2 5.12�<������5.1 Documentation Required�*€� €���� Charter School must have documentation that they have implemented adequate controls to ensure:
1. They are preparing and maintaining financial statements and records in accordance with generally accepted accounting procedures (GAAP)�&�d�� ��B5.1 Documentation Required, con t�0"(€�((€�����2. Payroll procedures
3. Accounting for contributions and grants
4. Procedures for the creation and review of interim and annual financial statements, which procedures shall specifically identify the individual(s) who will be responsible for preparing and reviewing such financial statements and ensure that such statements contain valid and reliable data.
5. Appropriate internal financial controls and procedures�T�P . ' <�����
��B5.1 Documentation Required, con t�0"(€�((€����u6. Safeguarding of assets including cash and equipment
7. Compliance with applicable laws and regulation
8. Ensuring that the purchasing process results in the acquisition of necessary goods and services at the best price.
9. Following appropriate guidance relating to a code of ethics, budget development and administration, and cash management and investments.�TvP94x����<�5.1 Status of Governance, Management and Financial Controls�==€���) An Initial Statement must be prepared by the Charter school that states the status of each of the controls previously mentioned. By status of the control, we would like
A description of the control,
If the control is operational, and
Who is responsible at the Charter School for the control.��~*��� 5.1 Initial Statement Submission�>!€� €�€����Prior to submission to SED, the Initial Statement must be reviewed and ratified by the Charter School s
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���L�___PPT9�.�&����8���=91暗网破解版Charter School Office�>>!€���Initial Statement
January 2013�
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0������ Today s Audience�€���8 Representatives from newly chartered schools who are required to follow section 5: Finance and Management of the charter agreement. We will focus on helping you understand section 5.1, which requires management and financial CONTOLS. These controls are monitored through the submission of an Initial Statement.� 98 ���Purpose�€���h The NYSED Charter School Office is offering this information so Charter Schools understand:
Management and Financial Controls:
Governance and management procedures
Financial controls
How this information gets monitored and communicated to SED:
Initial Statement on status of above procedures and controls
Auditor s report to evaluate Initial Statement and the related Procedures, Policies and Practices.
Deficiencies remed
���� �"#$%&'()*+,-./012�����������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������ied��_PZ2#PZ28PZ2=PZ2�PZ2_#8=� ���Overview of Presentation�€���JCharter section 5.1:
Controls put in place by Charter
Initial Statement on status of controls by Charter
Submit an Audit Engagement letter
Commence Audit of Initial Statement ($50,000)
Submit Audit Report
Remedy any deficiencies
Report on correction of deficiencies
Charter sections 5.2 5.12�<������5.1 Documentation Required�*€� €���� Charter School must have documentation that they have implemented adequate controls to ensure:
1. They are preparing and maintaining financial statements and records in accordance with generally accepted accounting procedures (GAAP)�&�d�� ��B5.1 Documentation Required, con t�0"(€�((€�����2. Payroll procedures
3. Accounting for contributions and grants
4. Procedures for the creation and review of interim and annual financial statements, which procedures shall specifically identify the individual(s) who will be responsible for preparing and reviewing such financial statements and ensure that such statements contain valid and reliable data.
5. Appropriate internal financial controls and procedures�T�P . ' <�����
��B5.1 Documentation Required, con t�0"(€�((€����u6. Safeguarding of assets including cash and equipment
7. Compliance with applicable laws and regulation
8. Ensuring that the purchasing process results in the acquisition of necessary goods and services at the best price.
9. Following appropriate guidance relating to a code of ethics, budget development and administration, and cash management and investments.�TvP94x����<�5.1 Status of Governance, Management and Financial Controls�==€���) An Initial Statement must be prepared by the Charter school that states the status of each of the controls previously mentioned. By status of the control, we would like
A description of the control,
If the control is operational, and
Who is responsible at the Charter School for the control.��~*��� 5.1 Initial Statement Submission�>!€� €�€����Prior to submission to SED, the Initial Statement must be reviewed and ratified by the Charter School s Board of Trustees (BOT)
It is due to SED no later than one hundred-twenty (120) days from the Charter Effective Date
For example: If the effective date of the Charter agreement is 1/1/13, than the Initial Statement is due to SED by May 1, 2013.�Ha� \ €�
��5.1 Engagement Letter�€����The Charter School shall retain an independent certified public accountant (CPA) licensed in New York State to perform an agreed-upon procedures engagement. This engagement results in an Independent Accountants Report, in accordance with attestation standards established by the American Institute of Certified Public Accountants.
The purpose of the engagement will be to assist the Board of Trustees and SED in evaluating the Initial Statement and the underlying governance and management procedures and financial controls that have been established. The engagement letter is to be submitted to SED no later than one hundred-twenty (120) days from the Effective Date
For example: If the effective date is 1/1/13, than the Engagement Letter is due to SED by May 1, 2013
(note: The Engagement Letter has the same due date as the Initial
Statement.)�:PPP� �
��/What is an Agreed Upon Procedures Engagement? �,0-€�(���Source: SSAE No. 10; SSAE No. 11.
.03 An agreed-upon procedures engagement is one in which a practitioner is engaged by a client to issue a report of findings based on specific procedures performed on subject matter.
The client engages the practitioner to assist specified parties in evaluating subject matter or an assertion as a result of a need or needs of the specified parties. Because the specified parties require that findings be independently derived, the services of a practitioner are obtained to perform procedures and report his or her findings.
The specified parties and the practitioner agree upon the procedures to be performed by the practitioner that the specified parties believe are appropriate. Because the needs of the specified parties may vary widely, the nature, timing, and extent of the agreed upon procedures may vary as well.
In an engagement performed under this section, the practitioner does not perform an examination or a review, as discussed in section 101, and does not provide an opinion or negative assurance.3 (See paragraph .24.) Instead, the practitioner's report on agreed-upon procedures should be in the form of procedures and findings. �:�P"����5.1 Commencement of Engagement�$€���zThe independent auditor must begin the
engagement to prepare an agreed upon
procedures report on the Initial Statement
within sixty (60) days after the date on which the
Charter School has received and disbursed more
than $50,000*
* in monies received from payments from school districts, under section 2856 of the Education Law, or from grants or other revenue sources. �6{�����5.1 Completion of Engagement�€����The resulting Independent Auditor Report
should be provided to the Board of Trustees
no later forty-five days (45) after the
commencement of such engagement, with a
Copy provided to SED. �&�€4�
��5.1 Remedy Deficiencies�€��� In the event that the Independent Auditor Report reveals that any of the above management and financial controls are not in place, the Charter School must remedy the deficiencies no later than forty-five (45) days from the date the Report was received by the Board of Trustees.����5.1 Report Deficiencies�€���@ No later than forty-five (45) days from the date the Independent Auditor s Report was received by the Board of Trustees:
The Charter will provide SED a statement that all deficiencies identified in the Independent Accountants Report have been corrected.
Such statement shall identify the steps undertaken to correct the identified deficiencies and include:
Date completed
Person responsible for the corrective action, and
Actions taken
SED may require additional evidence to verify the correction of the deficiencies. All documents required to be submitted pursuant to this paragraph shall be submitted electronically in accordance with guidance provided by SED.��~P�PPgPOP�P� `gO����5.1 Summary�€����Controls put in place by Charter
Initial Statement on status of controls by Charter
Submit an Audit Engagement letter
Commence Audit of Initial Statement ($50,000)
Submit Audit Report
Remedy any deficiencies
Report on correction of deficiencies
� �����6Charter Sections 5.2 5.12��]5.2 Financial Statements; Interim Reports.
5.3 Audits.
5.4 Fiscal Year.
5.5 Annual Budget and Cash Flow Projections.
5.6 Funding Procedure.
5.7. Exemption from Taxation.
5.8. Collateral for Debt.
5.9. Tuition and Fees.
5.10. Outside Funding.
5.11. Maintenance of Corporate Status: Tax Exemptions.
5.12. Insurance. �
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Questions?�€����Email: charterschools@mail.nysed.gov with the subject line: Charter section 5.1Question
OR
Call: Your school liaison at
(518) 474-1762
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WingdingsDefault DesignPicture> 91暗网破解版 Charter School OfficeWebinar LogisticsToday抯 AudiencePurposeOverview of Presentation5.1 Documentation Required"5.1 Documentation Required, con抰"5.1 Documentation Required, con抰=5.1 Status of Governance, Management and Financial Controls!5.1 Initial Statement Submission5.1 Engagement Letter0What is an Agreed Upon Procedures Engagement? 5.1 Commencement of Engagement5.1 Completion of Engagement5.1 Remedy Deficiencies5.1 Report Deficiencies5.1 SummaryCharter Sections 5.2 � 5.12Questions?Fonts UsedDesign TemplateEmbedded OLE Servers
Slide Titles< 8@_PID_HLINKS�A�mailto:cmurray@mail.nysed.gov%mailto:charterschools@mail.nysed.govBoard of Trustees (BOT)
It is due to SED no later than one hundred-twenty (120) days from the Charter Effective Date
For example: If the effective date of the Charter agreement is 1/1/13, than the Initial Statement is due to SED by May 1, 2013.�Ha� \ €�
��5.1 Engagement Letter�€����The Charter School shall retain an independent certified public accountant (CPA) licensed in New York State to perform an agreed-upon procedures engagement. This engagement results in an Independent Accountants Report, in accordance with attestation standards established by the American Institute of Certified Public Accountants.
The purpose of the engagement will be to assist the Board of Trustees and SED in evaluating the Initial Statement and the underlying governance and management procedures and financial controls that have been established. The engagement letter is to be submitted to SED no later than one hundred-twenty (120) days from the Effective Date
For example: If the effective date is 1/1/13, than the Engagement Letter is due to SED by May 1, 2013
(note: The Engagement Letter has the same due date as the Initial
Statement.)�:PPP� �
��/What is an Agreed Upon Procedures Engagement? �,0-€�(���Source: SSAE No. 10; SSAE No. 11.
.03 An agreed-upon procedures engagement is one in which a practitioner is engaged by a client to issue a report of findings based on specific procedures performed on subject matter.
The client engages the practitioner to assist specified parties in evaluating subject matter or an assertion as a result of a need or needs of the specified parties. Because the specified parties require that findings be independently derived, the services of a practitioner are obtained to perform procedures and report his or her findings.
The specified parties and the practitioner agree upon the procedures to be performed by the practitioner that the specified parties believe are appropriate. Because the needs of the specified parties may vary widely, the nature, timing, and extent of the agreed upon procedures may vary as well.
In an engagement performed under this section, the practitioner does not perform an examination or a review, as discussed in section 101, and does not provide an opinion or negative assurance.3 (See paragraph .24.) Instead, the practitioner's report on agreed-upon procedures should be in the form of procedures and findings. �:�P"����5.1 Commencement of Engagement�$€���zThe independent auditor must begin the
engagement to prepare an agreed upon
procedures report on the Initial Statement
within sixty (60) days after the date on which the
Charter School has received and disbursed more
than $50,000*
* in monies received from payments from school districts, under section 2856 of the Education Law, or from grants or other revenue sources. �6{�����5.1 Completion of Engagement�€����The resulting Independent Auditor Report
should be provided to the Board of Trustees
no later forty-five days (45) after the
commencement of such engagement, with a
Copy provided to SED. �&�€4�
��5.1 Remedy Deficiencies�€��� In the event that the Independent Auditor Report reveals that any of the above management and financial controls are not in place, the Charter School must remedy the deficiencies no later than forty-five (45) days from the date the Report was received by the Board of Trustees.����5.1 Report Deficiencies�€���@ No later than forty-five (45) days from the date the Independent Auditor s Report was received by the Board of Trustees:
The Charter will provide SED a statement that all deficiencies identified in the Independent Accountants Report have been corrected.
Such statement shall identify the steps undertaken to correct the identified deficiencies and include:
Date completed
Person responsible for the corrective action, and
Actions taken
SED may require additional evidence to verify the correction of the deficiencies. All documents required to be submitted pursuant to this paragraph shall be submitted electronically in accordance with guidance provided by SED.��~P�PPgPOP�P� `gO����5.1 Summary�€����Controls put in place by Charter
Initial Statement on status of controls by Charter
Submit an Audit Engagement letter
Commence Audit of Initial Statement ($50,000)
Submit Audit Report
Remedy any deficiencies
Report on correction of deficiencies
� �����6Charter Sections 5.2 5.12��]5.2 Financial Statements; Interim Reports.
5.3 Audits.
5.4 Fiscal Year.
5.5 Annual Budget and Cash Flow Projections.
5.6 Funding Procedure.
5.7. Exemption from Taxation.
5.8. Collateral for Debt.
5.9. Tuition and Fees.
5.10. Outside Funding.
5.11. Maintenance of Corporate Status: Tax Exemptions.
5.12. Insurance. �
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Questions?�€����Email: charterschools@mail.nysed.gov with the subject line: Charter section 5.1Question
OR
Call: Your school liaison at
(518) 474-1762
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